Open Excel and close the blank workbook. Drag and drop the file onto the dark gray working area of Excel. Excel will automatically detect the format and load the spreadsheet instantly.
If this doesn't work, use the full instructions below. Our system produces feeds with UTF-8 character encoding. If the file contains any high value UTF-8 characters, then Excel may have problems opening the file. You may see fewer lines than expected. High value characters are those with a decimal code value of or higher.
A delimiter character is usually a comma, tab, space, or a semi-colon. This character separates each chunk of data within the text string. A big advantage of using a delimiter character is that it does not rely on fixed widths within the text. The delimiter indicates exactly where to split the text.
You may need to split the data because you may want to sort the data using a certain part of the address, or to be able to filter on a particular component. If the data is used in a pivot table, you may need to have the name and address as different fields within it. This article shows you eight ways to split text into the component parts required by using a delimiter character to indicate the split points.
The above sample data will be used in all the following examples. Download the example file to get the sample data plus the various solutions for extracting data based on delimiters. The FIND function returns the position of specified text within a text string. This can be used for locating a delimiter character. Note that the search is case-sensitive. Using the first row B3 of the sample data, these functions can be combined to split a text string into sections using a delimiter character.
You use the FIND function to get the position of the first delimiter character. This will return the value You can then use the LEFT function to extract the first component of the text string. Note that FIND gets the position of the first delimiter, but you need to subtract 1 from it so as to not include the delimiter character.
It is more complicated to get the next components of the text string. You need to remove the first component from the text by using the above formula. This formula takes the length of the original text, finds the first delimiter position, which then calculates how many characters are left in the text string after that delimiter. The RIGHT function then truncates off all the characters up to and including that first delimiter so that the text string gets shorter and shorter as each delimiter character is found.
XML tags are user defined, but in this example, s will represent a sub-node and t will represent the main node. Note that each of the nodes defined is followed by a closing node with a backslash. These XML tags define the start and finish of each section of the text, and effectively act in the same way as delimiters. The above formula will insert the XML tags into the original string and then use these to split out the items into an array.
As seen above, the array will spill each item into a separate cell. You can use this same pattern to return any part of the sample text, just change the [2] found in the formula accordingly. You can check out this guide on using flash fill to clean your data for more details. You then select the first cell of where you want your data to split and click on Flash Fill. Excel will populate the remaining rows from your example.
Flash fill should automatically fill in the remaining data names from the sample data. Select the subsequent cells D2 to G2 individually, and click on the Flash Fill icon. The rest of the text components will be populated into these columns. This Excel functionality can be used to split text in a cell into sections based on a delimiter character.
This will only work with commas as delimiters, since a CSV comma separated value file depends on commas to separate the values. Best Linux Laptops. Best Wireless iPhone Earbuds.
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